APPLICATIONS FOR 2023 ARE NOW CLOSED!
Exhibitors Registration & Setup
On the weekend of the 4th and 5th November 2023, Leisure Isle will once again be transformed into “Treasure Island” for two magical days of Christmas shopping, wining, dining and entertainment.
Booking for exhibitor sites will commence on Monday 1st August 23. Applications can be made online by downloading the form below, or by collecting a form from Sotheby’s offices on Leisure Isle, Thesen Islands and Sedgefield.
The Festival will be in Kingsway Park on Leisure Isle. This is the eighteenth Festival organized by volunteers to benefit the wider Knysna community. It provides local crafters and small businesses a market place for their high-quality products and provides opportunities for local charities to participate and raise funds. Once again special efforts will be made to provide emerging crafters an opportunity to showcase their products.
Stalls catering for every taste will offer a mouth-watering array of food and drink, as well as art and crafts, toys, a huge array of books and many other delights. Participating charities will be running a book sale, a beer and wine bar and a number of other stalls. In addition, activities such as a jumping castle, treasure hunts for children, and face painting will ensure that all ages are catered for.
Sotheby’s International Realty Knysna, remains our anchor sponsor. Leisure Isle Residents Association has endorsed and facilitated this event. We are grateful to each of them as we are to the number of organizations that provide pro-bono services.
Once again, a number of local charities will be participating. On behalf of our beneficiaries we thank sponsors and all those who have so enthusiastically given their time and talent to make this possible.
The organizing committee this year comprises of Bob Hunt, Chris Kay, Natalie Scanlen, Natalie Kunneke, Barry Housdon, Jacqueline Cumberlege, Bobbie Sharp, Jacqueline Justino & Casy Cumberlege.
The 2023 Entry Form and Conditions of participation can be download below:
Bank Details
- Leisure Isle Festival
- Standard bank
- Account number 333178807
- Branch 051001
Conditions of Participation
1. Application for an Exhibitor site
- Site bookings open on 1st August 2023. Application for a site can be submitted by completing the online application form at www.leisureislefestival.co.za, or by completing the paper form obtainable from Sothebys’ branches in Thesen Island, Leisure Isle, Knysna or Sedgefield. An invoice will be issued electronically once payment has been made.
- A site fee of R250 must accompany the application or be paid EFT to Leisure Isle Festival, Standard Bank, Acc # 333178807, Branch 051001. Additional charges of R200 are payable for trailer stands and an extra R250 is required if electricity is requested. The site fee covers both days of the festival. Provided applications are received by 1 August, every endeavour will be made to allocate to last years’ exhibitors the same site position previously occupied. Applications for whom no site fee or no photos of products has been received will not be considered.
- Turnover fee: Applicants agree to contribute 10% of their gross turnover to the organizers for the benefit of the selected beneficiaries. NB Collection of the 10% will take place on Saturday afternoon & Sunday afternoon.
- Applicants that are not accepted will have their amounts paid refunded in full.
2. Application evaluation and site allocation and selection process
- A sub-committee will decide on acceptances. Potential exhibitors, whose products are not known, will be asked to show their products to the sub-committee as part of the selection process.
- The Criteria to be used in the selection will be creating a good diversity of choices for customers, high quality local products and services and past success and loyalty of participation. Emerging crafters will be given the opportunity to showcase their products.
- All applications must be accompanied by detailed photographs of the products to be sold. Applications without photographs will be immediately declined.
- Sites will be allocated depending on the category of product or service and on a first come first allocated basis. We will not be able to engage in negotiations regarding individual site changes. Hence the decision of the committee is final and understands that, in the case of inclement weather, the Festival continues as planned. There will be no alternative dates for staging the event and entry and other amounts paid are non-refundable.
3. Liability
- The organizers will not be responsible for any loss, damage or any liability of any nature arising for the running of the Festival.
- Exhibitors selling food products, whether prepared on site or not, are required to be in possession of, and display on their site a Certificate of Acceptability: Food Premises issued by the Eden Municipality Health Department. Those cooking on site are required to be in possession of an up-to-date fire extinguisher. A copy of this certificate must accompany the application.
- All exhibitors are responsible for ensuring that site layout does not cause any health and safety risk to any festival participant. Only dogs on short leads will be allowed in the non-food area of the Festival grounds.
- Only a 9kg gas cylinder, plus one spare 9kg cylinder will be permitted in each stall.
4. General
- The Festival grounds will be open for viewing from noon on Friday 4th November and Exhibitors can preferably register then or on the Saturday morning. On arrival Exhibitors should first report to Registration on Links Drive where they will be welcomed and handed a “License to Trade” envelope, car disc & a second envelope. All will record mobile number and site number and at the end of each Festival day one envelope must be returned to one of the yellow shirted CREW to record the amount of takings (turnover) and to remit the 10% charity payment. The car disc will allow Exhibitors access to the Festival grounds for speedy off-loading/loading purposes only.
- Participants undertake to:
- To accept the stall site (approximately 3,5m x 3,5m in size) allocated by the organizers.
- To respect the privacy of the property owners adjacent to the Festival. No parking in front of the Gallery or Coffee Shop or Disabled area please.
- To supply their own staging material and any other equipment that they require.
- To abide by all decisions taken by the organizers.
- To set up their stall at least 30 minutes before the official operating times.